Free template · Sales
Quotation format (free Excel download)
A professional quotation for Indian businesses. Add items, discount and GST, and the totals work themselves out. Ready to send as PDF.
- Free, no sign-up
- Formulas included
- Excel, Google Sheets & LibreOffice
Template preview
- Quotation for
- Om Auto Parts, Chakan, Pune · Attn: Purchase Manager
| Item | HSN | Qty | Rate | Disc | Taxable | GST 18% | Total |
|---|---|---|---|---|---|---|---|
| Machined brackets | 8708 | 200 | 450 | 5% | 85,500 | 15,390 | 1,00,890 |
| Mounting plates | 7326 | 100 | 250 | 0% | 25,000 | 4,500 | 29,500 |
| Total | 1,10,500 | 19,890 | 1,30,390 |
- Payment: 50% advance, balance before dispatch
- Delivery: 15 working days from PO
- Valid until the date above
Preview with sample data
What it includes
- Your company name, address and GSTIN
- Quotation number, date and validity date
- Customer name, address and contact person
- Items with HSN code, quantity, unit and rate
- Discount, taxable value, GST and total
- Payment, delivery and validity terms
How to use it
- Add your company and customer details.
- List items, quantities, rates and any discount.
- Check the terms, then save as PDF and send.
Questions
Good to know
What should a quotation include?
Your details and GSTIN, a quotation number and date, how long it is valid, the customer’s details, items with quantity and rate, discount, GST, the total and your payment and delivery terms.
Is GST charged on a quotation?
A quotation is not a tax invoice, but showing GST helps the customer see the full cost. GST is charged on the invoice you raise after the order.
How long should a quotation be valid?
Commonly 15 to 30 days. Raw material prices change, so put a clear “valid until” date on every quotation.
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