Free template · Purchase
Purchase order format (free Excel download)
A clear purchase order for buying raw material and supplies. Add the vendor, items and delivery date, and GST and totals are calculated for you.
- Free, no sign-up
- Formulas included
- Excel, Google Sheets & LibreOffice
Template preview
- Vendor
- Shree Steel Traders, Bhosari, Pune · GSTIN 27LMNOP4321Q1Z8
| Item | HSN | Qty | Unit | Rate | Amount | GST | Total |
|---|---|---|---|---|---|---|---|
| MS sheet 2 mm | 7208 | 500 | Kg | 68 | 34,000 | 6,120 | 40,120 |
| Packing boxes (large) | 4819 | 300 | Nos | 22 | 6,600 | 792 | 7,392 |
| Hydraulic oil 68 | 2710 | 10 | Cans | 2,100 | 21,000 | 3,780 | 24,780 |
| Total | 61,600 | 10,692 | 72,292 |
Preview with sample data
What it includes
- PO number and date
- Buyer details and delivery address (store or warehouse)
- Vendor name, address and GSTIN
- Items with HSN code, quantity, unit and rate
- GST and total value
- Delivery date, payment and quality terms
How to use it
- Add your details, the delivery address and the vendor.
- List items, quantities and agreed rates.
- Set the delivery date and terms, then send it to the vendor.
Questions
Good to know
What is a purchase order?
A purchase order (PO) is the document a buyer sends a supplier to confirm what to buy, how much, at what price and by when. Once the supplier accepts it, it becomes the agreed order.
What should a purchase order include?
A PO number and date, your details and delivery address, the vendor’s details and GSTIN, items with quantity and rate, GST, the total and your delivery and payment terms.
What’s the difference between a quotation and a purchase order?
A supplier sends a quotation to offer a price. The buyer sends a purchase order to place the order.
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