Free template · Hiring
Offer letter format (free Word download)
A ready-to-use job offer letter for Indian companies, with a salary structure annexure and an acceptance section. Fill in the highlighted details and print.
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Template preview
Date: [DD-MM-YYYY]
[Candidate Name]
[Address]
Subject: Offer of employment — [Designation]
Dear [Candidate Name],
We are pleased to offer you the position of [Designation] in the [Department] department at [Company Name], based at [Location].
Your expected date of joining is [DD-MM-YYYY]. Your annual CTC will be ₹[Amount], as set out in Annexure A. You will be on probation for [6] months.
Please sign and return a copy by [DD-MM-YYYY] to confirm your acceptance.
For [Company Name]
[Name]
[Designation], Human Resources
Preview with sample data
What it includes
- Date, candidate name and address
- Designation, department and work location
- Joining date and annual CTC
- Probation period
- Documents to bring on joining
- Salary structure (Annexure A) and acceptance section
How to use it
- Replace the highlighted fields with the candidate’s details.
- Fill in the salary structure in Annexure A.
- Print on letterhead or send as PDF for signature.
Questions
Good to know
What is the difference between an offer letter and an appointment letter?
An offer letter is sent before joining to offer the job and its key terms. An appointment letter is usually given on joining and sets out the full terms of employment.
What should an offer letter include?
The job title, department, location, joining date, CTC with a salary breakup, probation period, any conditions such as document verification, and how to accept.
Is a signed offer letter legally binding?
It records what both sides agreed, but the details depend on its wording and applicable law. Have your HR or legal advisor review your final version.
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